A Swedish version of the Quickstart guide is available here.
Step-by-step manual for using IFPI Sweden’s web service for rights holders
Table of Contents:
Step 1 – Create a rights holder account with IFPI Sweden (NOTE: only for new rights holders)
Step 2 – Create a user in IFPI Sweden’s web service
Step 3 – Log in to IFPI Sweden’s web service
Step 4 – Ensure that the information about your account is correct
Step 5 – View the recordings registered to your account
Step 6A – Register recordings one at a time (manually)
Step 6B – Register recordings one at a time (through Spotify drag-and-drop)
Step 7 – Register multiple recordings at once (via Excel file)
Step 8 – Unclaim recordings (End Date or Revoke)
Step 9 – List of unclaimed rights
Step 10 – View payments, statements, and playlists
Step 11 – Contact IFPI Sweden directly through the web service (response within 1-2 working days)
Step 12 – Important information about ISRC codes
Step 1 – Create a rights holder account with IFPI Sweden (NOTE: only for new rights holders)
Your company must be registered in IFPI Sweden’s rights database to be able to log into the web service and register the recordings to which you hold the rights. If the company you represent already has an account with IFPI Sweden, you should not apply for a new account (proceed directly to Step 2).
To register a new company and create a user, you need to complete one of the following authorisations (Power of Attorney):
(A) Sweden and abroad (Rest of World)
or
(B) Sweden only
Please note that the email address you specify in the ”User” field must match the email address you later use to log into IFPI Sweden’s web service. IFPI Sweden will send confirmation when the company has been registered. Once you receive this, you can proceed to Step 2.
Step 2 – Create a user in IFPI Sweden’s web service
A) Go to IFPI Sweden’s web service
B) Click on ”Log in” in the menu bar.
C) Click on ”Sign up” (in Swedish: ”Registrera konto”):
D) Create a user account by entering your email address/password. A verification email will be sent to your email address, which you must confirm before you can use your account.
NOTE! Ensure that the email address you use to log in is the same email address you registered in Step 1 (i.e. IFPI Sweden’s rights database). If you encounter any problems or have queries, contact us at web@ifpi.se
Step 3 – Log in to IFPI Sweden’s web service
A) Go to IFPI Sweden’s web service
B) Click on ”Log in” in the menu bar.
C) Log in using the credentials you created in Step 2, i.e. by entering your email address and password. To log into the web service, you must either verify the user via SMS or with a one-time code you retrieve from a two-factor authentication app on your smartphone.
NOTE! Ensure that the email address you use to log in is the same email address you registered in Step 1 (i.e. IFPI Sweden’s rights database).
Two-Factor Authentication App
Download the app ”Auth0 Guardian” or ”Google Authenticator” from the App Store (iPhone) or Google Play Store (Android). Open the app and click on ”+”. Scan the QR code and enter the six-digit code generated.
Step 4 – Ensure that the information about your account is correct
Go to ”My Accounts” in the menu bar and click on an account line to view more information about your account:
Step 5 – View the recordings registered to your account
Go to ”Repertoire” in the menu bar and then click on ”My Rights” to see which recordings are registered to your account:
NOTE! The search is conducted through a free text search but can be narrowed down by adding a prefix to the search term. A: searches by artist, T: searches by title, L: searches by record label, I: searches by ISRC code.
Step 6A – Register recordings one at a time (manually)
Follow this step if you wish to register individual recordings manually. If instead, you want to register several recordings simultaneously (with an Excel file), go directly to Step 7.
A) To register individual recordings, go to ”Edit Area” in the menu bar and click on ”Create”:
B) Enter the ISRC code for the recording and select whether it’s an ”Audio Recording” or ”Video Recording” (i.e. music video):
NOTE! For more information on ISRC codes, refer to Step 12.
C) Enter additional information (metadata) for your recording and click ”Save”:
Please note you can only create a claim form containing correct rows. You’ll receive an error message (a warning triangle) if rows contain errors. Hover over the warning triangle to see which information is missing or incorrect (e.g. incorrect ISRC code). Edit the information until you see a green symbol instead of a warning flag:
D) Once you’ve added all the recordings in the ”Edit Area” that you wish to register, select all recordings and click on ”Claim Form”.
E) Give a name to your claim form (you can use any name):
F) Go to ”Claim Forms” in the menu bar, select the claim form and click ”Sign”:
Step 6B – Register recordings one at a time (through Spotify drag-and-drop)
You can quickly and easily register recordings by importing Spotify tracks using a drag-and-drop function.
A) To register individual recordings, go to ”Edit Area” in the menu bar and click on ”Links from Spotify”:
B) Drag and drop the tracks you wish to import from the Spotify client:
C) Click ”Save”, and the tracks will be added to the Edit Area:
D) Once you’ve added all the recordings in the ”Edit Area” you wish to register, select all recordings and click on ”Claim Form”.
E) Give a name to your claim form (you can use any name):
F) Go to ”Claim Forms” in the menu bar, select the claim form and click ”Sign”:
Step 7 – Register multiple recordings at once (via Excel file)
A) To register several recordings at once with an Excel file, go to ”Edit Area” in the menu bar and click on ”Upload from XLS(X)”:
B) Click ”Download claim template” to download a template that indicates the required format and information (metadata) to register multiple recordings simultaneously with an Excel file. Fill in the fields in the Excel template (mandatory fields are highlighted in yellow) for all recordings you wish to register:
For more information on column definitions, see ”File specification claim file” under the ”Documents” menu.
C) Upload the Excel file.
D) Go to ”Claim Forms” in the menu bar, select the claim form and click ”Sign”:
Step 8 – Unclaim recordings (End Date or Revoke)
Terminating an existing right can be done in two ways: (1) Set an End Date for a right; or (2) Revoke a right.
Option 1: Set an End Date for a right
Choose this option if you want the right to cease as of a certain usage date. Money will continue to be allocated to the right if the usage was made before the End Date.
A) To set an End Date for a recording, go to ”My Rights” in the menu bar, select the recording(s) and click ”Edit”:
B) Deselect the ”No End” button and instead enter an ”End Date”:
C) Scroll down and click ”Save”.
Option 2: Revoke a right
Choose this option if you want the right to be removed (i.e. revoked). No money will further be allocated to the right regardless of the usage date.
A) To revoke a recording, go to ”My Rights” in the menu bar, select the recording(s) and click ”Revoke”.
B) To revoke multiple recordings simultaneously, go to ”Edit Area” in the menu bar, click on ”Upload XLS(X)” and tick the box ”Revoke found rights”:
Step 9 – List of unclaimed rights
A) Go to ”Unclaimed” in the menu bar to see which recordings have not been registered (i.e. claimed) by any rights holder.
B) Select the recordings that belong to you and click ”Add”:
C) The recordings will now be in your ”Edit Area”. Go to the ”Edit Area” and create a so-called claim form as per Step 6.
Step 10 – View payments, statements, and playlists
A) Go to ”Statements” in the menu bar.
B) Click on ”Accounting Documents” or ”Playlist” to download detailed information about your payment.
Step 11 – Contact IFPI Sweden directly through the web service (response within 1-2 working days)
If you encounter problems or have questions, contact IFPI Sweden directly via the web service by going to the menu button at the top right (the alarm clock) and clicking on ”Send message to IFPI Sweden”. We typically respond within 1-2 working days.
Step 12 – Important information about ISRC codes
ISRC (International Standard Recording Code) is an international standard developed to enable the identification of sound recordings. The ISRC code is a unique and lifelong identifier for each recording. Once assigned, this code should never be changed or replaced – it follows the recording forever. Through the ISRC code, streamlined administration and more precise distribution of compensations are made possible.
The ISRC code consists of twelve alphanumeric characters that identify: the master owner’s unique company code (first registrant code); recording year (year of reference); and track (designation code).
Read more about ISRC codes and see examples at ifpi.se/isrc